Technology Services

Operating computer at the presenter's table next to the podium.

We offer a broad range of media services and packages to complement your program at the Thompson Conference Center (TCC). Equipment rentals at TCC are priced by the day. If TCC must rent equipment from an outside source, the cost incurred will be charged to your program.

Aside from internet access, all technology needs for events at the LBJ Auditorium will be handled by UT Austin's ITS Audio Visual & Multimedia Services department.

Complimentary WiFi is provided by the University of Texas at Austin Instructional Technology Department to all guests of the Thompson Conference Center and LBJ auditorium through the UT Guest network.

TCC's technology department will not be able to assist with any network settings within a client’s personal computer in order to connect to the internet or connect to a projector.

Hybrid and Virtual Packages

Learn more about our hybrid and virtual options.

Package Includes Price
1.124, 3.102
(2) ceiling-mounted data projectors, USB, USBc, HDMI, VGA and XLR ports, presentation remote, audio projection and a built-in desktop computer. Wireless microphone system consisting of (2) lavaliers and (2) handheld microphones. (1) 1beyond PTZ tracking camera for speaker and (1) 1beyond PTZ camera for audience, microphones installed in ceiling, use of TCC's Zoom license(s), (1) dedicated host and (1) dedicated AV tech for virutal attendees. Includes Zoom recording of the event. Client will receive the raw files via link to UTBox.
 
Add-on: (1) additional monitor in room - $50; editing of recording(s) - $80 per hr.
$1,500
1.110, 2.102
Ceiling-mounted data projector(s), USB, USBc, HDMI, VGA and XLR ports, presentation remote, audio projection and a built-in desktop computer. Wireless microphone system consisting of (2) lavaliers and (2) handheld microphones. (1) stationary Vixa Canon camera, use of TCC's Zoom license(s), (1) dedicated host and (1) dedicated AV tech for virtual audiences. Includes Zoom recording of the event. Client will receive the raw files via link to UTBox.
 
Add-ons: (1) additional monitor in room - $50; editing of raw recording(s) - $80 per hr. 
$1,500
2.110, 2.120, 2.122, 3.108, 3.110, 3.120, 3.122
Ceiling-mounted data projector, USB, USBc, HDMI, VGA and XLR ports, presentation remote, audio projection and a built-in desktop computer. Wireless microphone system consisting of (1) lavalier and (1) handheld microphone. (1) Logitech camera with remote to move camera and (6) surface mics.
 
Add-ons: (1) additional monitor in room - $50; use of TCC Zoom license(s) - $50 per license; (1) dedicated host - $60 per hr.
$450
Virtual Host and AV Tech
Assisting in admitting attendees, assigning breakout rooms, polls and screen sharing. Assisting attendees with technical issues during the event, assisting presenters with presentation and technical issues during the event. On-demand recording. Client will receive raw files via link to UTBox. 
*Room reservation is not required for this package.
 
Add-ons: use of TCC Zoom license(s) - $50 per license; landing page to host Zoom links - $65 per hr.
$525

Media Packages

Rooms Includes Price
1.110, 2.102, 2.120, 3.102 Height-adjustable table, ceiling-mounted data projector(s), USB, USBc, HDMI, VGA and XLR ports, document camera, presentation remote, audio projection, and a built-in desktop computer. Wireless microphone system consisting of (2) lavalier and (2) handheld microphones. Touch screen to control panel. A/V inputs for client equipment available. $250
1.124, 2.110, 3.108, 3.110, 3.120 Height-adjustable table, ceiling-mounted data projector(s), USB, USBc, HDMI, VGA and XLR ports, presentation remote, audio projection, and a built-in desktop computer. Wireless microphone system consisting of (1) lavaliere and (1) handheld microphone. Touch screen to control panel. A/V inputs for client equipment available. $200
1.122 Head Desk with built-in Lectern, 55“ LG 4K Ultra HD monitor with AVTEQ Stereo Speaker Module, HDMI input, presentation remote, AV adapters available for client. Dedicated power outlets with USB and USBc charging ports for up to 12 attendees located on each table. $100
2.122, 3.122 Height-adjustable table, ceiling-mounted data projector, USB, USBc, HDMI, VGA and XLR ports, document camera, presentation remote, audio projection, and a built-in desktop computer. Wireless microphone system consisting of (1) lavalier and (1) handheld microphone. Touch screen to control panel. A/V inputs for client equipment available. $225
1.126, 2.108 Height-adjustable table, ceiling-mounted data projector, USB, USBc, HDMI, VGA and XLR ports, presentation remote, audio projection, and a built-in desktop computer. Touch screen to control panel. A/V inputs for client equipment available. $175
Under the Oaks Audiovisual cart, portable data projector, USB, USBc, HDMI, VGA and XLR cable, presentation remote, audio projection, and portable projection screen. Wireless microphone system consisting of (1) handheld microphone. A/V inputs for client equipment available. $220

Additional Packages

Below packages are in addition to the media package fee.

Package Includes Price
Overflow Package Capture presenter(s) from a single vantage point with (1) stationary camera setup. Client may request to use TCC’s meeting software or select to use their own. Package includes: setup, positioning and testing of (1) video camera, connection to meeting software, house sound connection and basic lighting. An overflow room must be reserved within TCC.

Add-on: dedicated technician in the room at all times of the program - $60/hour
$400
Audio Package Digital audio recording of meetings and hearings. Package includes: digital recording (MP3 or WAV) capture of (4) surface microphones and audio recorder. Unedited MP3 or WAV files available for download within two weeks from event, files will expire one month after upload date.

Add-ons: dedicated technician in the room at all times of the program - $60/hour; additional surface microphones, up to (6) total - $15/MIC
$100
Panel MICs Package (4) wired surface mics or (4) wired handheld with optional stands, XLR cables, mixer and house sound.

Add-on: additional surface microphones - $15 per mic
$150

Accessories

Item Price
Laser Pointer

(replacement fee: $50.00)
$10
Presentation Remote

(replacement fee: $50.00)
$25
Extension Cord $10
Power Strip (6-outlets per cable) $10
Power Strip (12-outlets per cable) $15
Power Strip Replacement Fee $25
Polycom Conference Phone $30
Easel (Poster) $10
Flip Chart Easel $10
Flip Chart Pad $15
Flip Chart Easel with Pad $25
AV Cart $15
Neewer Video Light (single) $30
Web Camera with Microphone $25

Presentation Technology

Item Price
Portable Projection Screen $30
Data Projector $100
Document Camera   $75
Laptop Computer $100
External DVD Drive $15
Blu-ray Player $35

All audio/visual fees are in addition to the reservation of a room.

Services

Service Price
Dedicated Technician $60/hr
Additional Microphone Setup

(For 5-10 microphones)
$50
Unplanned Layout Changes
(Charge may vary depending on room)
$50-$100

Sound

Item Price
Audio Projection
(House sound or Desktop Speakers)
$25
Fender Passport PA $85
Audio Mixing Board $30
Handheld Audio Recorder $50
Additional Wireless Handheld Microphone and Receiver $40
Additional Wireless Lavaliere Microphone and Receiver $40
Aisle Microphone & Stand $35
Surface Microphone
(Audio mixer required for (4) or more microphones)
$15
USB Conference Microphone
(To accompany meeting software)
$15