We offer a broad range of media services and packages to complement your program at the Thompson Conference Center (TCC). Equipment rentals at TCC are priced by the day. If TCC must rent equipment from an outside source, the cost incurred will be charged to your program.
Aside from internet access, all technology needs for events at the LBJ Auditorium will be handled by UT Austin's ITS Audio Visual & Multimedia Services department.
Complimentary WiFi is provided by the University of Texas at Austin Instructional Technology Department to all guests of the Thompson Conference Center and LBJ auditorium through the UT Guest network.
TCC's technology department will not be able to assist with any network settings within a client’s personal computer in order to connect to the internet or connect to a projector.
Basic AV Media Packages
| Rooms | Includes | Price |
|---|---|---|
| 1.110, 2.102, 2.120, 3.102 | Height-adjustable table, ceiling-mounted data projector(s), USB, USBc, HDMI, VGA and XLR ports, document camera, presentation remote, audio projection, and a built-in desktop computer. Wireless microphone system consisting of (2) lavalier and (2) handheld microphones. Touch screen to control panel. A/V inputs for client equipment available. | $250 |
| 1.124, 2.110, 3.108, 3.110, 3.120 | Height-adjustable table, ceiling-mounted data projector(s), USB, USBc, HDMI, VGA and XLR ports, presentation remote, audio projection, and a built-in desktop computer. Wireless microphone system consisting of (1) lavaliere and (1) handheld microphone. Touch screen to control panel. A/V inputs for client equipment available. | $200 |
| 1.122 | Head Desk with built-in Lectern, 55“ LG 4K Ultra HD monitor with AVTEQ Stereo Speaker Module, HDMI input, presentation remote, AV adapters available for client. Dedicated power outlets with USB and USBc charging ports for up to 12 attendees located on each table. | $100 |
| 2.122, 3.122 | Height-adjustable table, ceiling-mounted data projector, USB, USBc, HDMI, VGA and XLR ports, document camera, presentation remote, audio projection, and a built-in desktop computer. Wireless microphone system consisting of (1) lavalier and (1) handheld microphone. Touch screen to control panel. A/V inputs for client equipment available. | $225 |
| 1.126, 2.108 | Height-adjustable table, ceiling-mounted data projector, USB, USBc, HDMI, VGA and XLR ports, presentation remote, audio projection, and a built-in desktop computer. Touch screen to control panel. A/V inputs for client equipment available. | $175 |
| Under the Oaks | Includes: Ceiling-mounted projector, USB, USBc, HDMI, VGA and XLR cable, presentation remote, audio projection, and projection screen. Wireless microphone system consisting of (1) podium mic and (1) handheld microphone. A/V inputs for client equipment available. Add-on: Double Screen Setup with all of AV is $420.00 in dining room. | $250 |
Hybrid and Virtual Packages
Learn more about our hybrid and virtual options.
| Package | Includes | Price |
|---|---|---|
| 1.124, 3.102 | (2) ceiling-mounted data projectors, USB, USBc, HDMI, VGA and XLR ports, presentation remote, audio projection and a built-in desktop computer. Wireless microphone system consisting of (2) lavaliers and (2) handheld microphones. (2) 1beyond PTZ tracking cameras for speaker and audience, microphones installed in ceiling and use of TCC’s Zoom license. Optional Zoom recording of the event and files are available upon request. Client will receive the files via link to UTBox 2 weeks after event. | $700 |
| 1.110 | Ceiling-mounted data projector(s), USB, USBc, HDMI, VGA and XLR ports, presentation remote, audio projection, a built-in desktop computer and video lighting. Wireless microphone system consisting of (2) lavaliers and (2) handheld microphones. (1) stationary camera, a laptop, use of the Thompson Conference Center Zoom license. Zoom recording of the event and files are available upon request. Client will receive the files via link to UTBox 2 weeks after event. | $710 |
| 2.102, 2.120 | Ceiling-mounted data projector(s), USB, USBc, HDMI, VGA and XLR ports, presentation remote, audio projection and a built-in desktop computer. Wireless microphone system consisting of (2) lavaliers and (2) handheld microphones. (1) stationary camera, a laptop, use of the Thompson Conference Center Zoom license. Zoom recording of the event and files are available upon request. Client will receive the files via link to UTBox 2 weeks after event. | $600 |
| Standard Hybrid Package | Logitech Remote Control Streaming Camera, presentation remote, data projector, (1) wireless handheld microphone and (1) wireless lavaliere microphone, house sound to PC. | $450 |
| DTEN - Video Conferencing System | A mobile 75” monitor with wide-angle 4k smart cameras, wide array smart microphones, and Zoom integrated for screen sharing and whiteboard capabilities. A practice run-through is required. | $395 |
Add-on’s for hybrid packages:
• Use of TCC’s Zoom license - $50 per license
• Dedicated AV tech - $60 per hr. minimum of 2 hours
Other Packages
These packages are in addition to the basic AV media package and room.
| Package | Includes | Price |
|---|---|---|
| Overflow Package | Capture presenter(s) from a single vantage point with (1) stationary camera setup. Client may request to use TCC’s meeting software or select to use their own. Package includes: setup, positioning and testing of (1) video camera, connection to meeting software, house sound connection and basic lighting. An overflow room must be reserved within TCC. | $400 |
| Small Panel Setup Package | One to three panelists Includes: microphones available in the room and the setup of a skirted table & chairs | $50 |
| Large Panel Setup Package | Four or more panelists Includes: microphones available in the room, (4) surface mics OR (4) wired handheld mics, mic stands, XLR cables, mixer, house sound, and the setup of skirted tables & chairs | $75-$150 |
| Recording Packages | Longhorn Package: Onsite recording with (1) HD camera, house sound connection, video light, and an AV tech for assistance. Tower Package: Onsite recording with (1) HD camera, screen recording, house sound connection, video light, and an AV tech for assistance. 40 Acres Package: Onsite recording with (2) HD cameras, screen recording, house sound connection, video light, and an AV tech for assistance. Add-ons: • 2nd AV tech to handle camera movement - $60 per hour | Longhorn Package: $550 Tower Package: $700 40 Acres Package: $800 |
| Live Streaming & Recording Package | Connection to client’s streaming platform with (2) HD cameras, screen capture, house sound connection, video light, and AV tech assistance. Recording of broadcast and individual feeds are included. Add-ons: • 2nd AV tech to handle camera movement - $60 per hour | $1,380 |
Accessories
| Item | Price |
|---|---|
| Laser Pointer (replacement fee: $50.00) | $10 |
| Presentation Remote (replacement fee: $50.00) | $25 |
| Extension Cord | $10 |
| Power Strip (6-outlets per cable) | $10 |
| Power Strip (12-outlets per cable) | $20 |
| Power Strip Replacement Fee | $25 |
| 8' x 12' Stage (with skirting & stairs) | $400 |
| 8' x 16' Stage (with skirting & stairs) | $500 |
| A-Frame Poster Easel | $10 |
| Flip Chart Pad | $10 |
| Flip Chart Easel | $15 |
| Easel with Whiteboard | $25 |
| 1.110 Lighting Package (4 lights) | $110 |
| Reception Lighting Package (4 lights) | $75 |
| Neewer Video Light (per light) | $20 |
| 10x10 Canopy Tent | $200 |
| 16x32 Tent | $500 |
Presentation Technology
| Item | Price |
|---|---|
| Portable Projection Screen | $30 |
| Portable Projector | $100 |
| DVD Drive | $15 |
| 55" LG HD Floor Monitor | $50 |
| Laptop Computer | $100 |
| Blue-ray Player | $35 |
| Document Camera | $75 |
| Web Camera with Microphone | $25 |
| 55" LG HD TV/Monitor | $50 |
All audio/visual fees are in addition to the reservation of a room.
These prices may vary. Please get an estimate from a TCC coordinator.
Services
| Service | Price |
|---|---|
| Dedicated Technician | $60/hr |
| Skirting Exhibitor tables | $15/each |
| Skirting and Tablecloth Exhibitor tables | $25/each |
Unplanned Layout Changes (Charge may vary depending on room) | $50-$100 |
Sound
| Item | Price |
|---|---|
| Fender Passport PA | $85 |
| Audio Mixing Board | $30 |
| Handheld Audio Recorder | $50 |
| Additional Wireless Handheld or Lavalier Microphone and Receiver | $40 |
| Aisle Microphone & Stand | $35 |
Wired Surface Microphone (Hybrids) | $25 |
Portable Surface Microphone (To accompany meeting software) | $25 |
| Changing Configuration of Microphones in AV Media Packages | $30 |
XLR Bluetooth Receiver (Wireless connection to house sound) | $60 |
